How Regularly You Should Make a Backup of Your Business Data?

How Regularly You Should Make a Backup of Your Business Data

Working for a company with a Data Security principle, it will take a lot of time to think about backups of data. Sometimes what comes to mind is how to back up, secure, encrypt, and protect data from threats especially loss, hardware failure, hacking, and others. So many ask “How often should we back up data, be it government, business, or home data”.

Backing up data is the most important thing. The reason is, data currently plays an important role in business. While companies and organizations around the world know the importance of data, not many people know how often they need to back up to keep data safe.

Determining the right time, not taking a lot of time, and being easy to do is the key to backing up data. Talking backup is a matter of liability. It’s as simple as this

You can make use of Spinbackup to Make daily backups and you will never be afraid of losing your data.

Proper data backup can make it easy for all parties, be it customers and employees, or service providers.

This can make customers feel satisfied because the data is safe and they don’t have to wait long when it’s needed.

Imagine what happens if you skip the backup process, how you can restore lost data, and lower customer trust due to carelessness for not backing up at the right time.

Disaster Factor

Disasters can occur anywhere, even in city centers that are disaster-free. For example, when the Cyber ​​building in Jakarta caught fire. Many companies and individuals are harmed by this problem.

Their data that is stored neatly and feels safe can disappear instantly when a disaster occurs.

This cannot be avoided, but it can be minimized by choosing when to back up data.

A study in the United States concluded that 52% of data loss cases were caused by disasters, whether natural disasters such as floods, earthquakes, or those made by humans unconsciously.

Many businesses have closed after a disaster and are unable to reopen. This is due to the company’s lack of agility in handling risk.

Risk Management

So maybe you only use your computer for the occasional video and YouTube viewing. In that case, what has been explained earlier about backing up your data daily might be a bit redundant.

But if your main source of livelihood depends on your business data or lots of memorable photos you are very afraid of losing them. Then you should back up every time you can remember, or schedule it at least weekly.

Everyone has a different set of data and generates new data at a different rate. Maybe weekly makes sense for your lifestyle. But if you are a business or organization, daily backups are the best, and knowing the risks of data loss is very important.

To prevent the unexpected from happening, from now on, schedule regular backups of your data.

Functions And Benefits Of Backups For Companies

Imagine, if data that has been painstakingly collected over a long period, turns out to be damaged or lost. Of course, it is very annoying. Well, in the world of information technology, there is the term “backup”, which is the process of backing up by copying data so that it can be used again in the event of damage or loss.

Therefore, discipline in doing regular data backups must be a concern of business actors. Then, what is meant by backup, function,s, and benefits?

Backup is the process of duplicating or copying data or files from one device or storage media to secondary media, such as flash drives, external hard drives, cloud systems, or other media, which is done offline or online. 

Backups Serve These Two Purposes

  1. Restore data if the data is lost, either because it is deleted or because it is damaged (corrupt). 
  2. When one of the storage media is damaged, lost, or affected by a virus, important data that is owned is not lost, not damaged, and can be accessed easily anytime and anywhere.

So, the main function of a backup is to make a backup of damaged, lost, or inaccessible data. The reason could be due to user error or other factors, such as damaged devices, virus or malware attacks, corrupted data, natural disasters, and so on.

Backups can also function as a disaster recovery plan, namely to restore data. Backup aims to restore data that is lost, damaged, corrupted, or infected with a virus. You never know what things might happen to your storage media, so it would be better if you have more than one data storage media. That way, if at any time the main data is lost, you can still restore the data in full without any damage or loss.

Because of its function, the backup process requires the user to double the data, which eventually uses up the storage media capacity. This encourages the discovery of technologies to streamline backup data storage, such as deduplication and compression.

The components of a backup system consist of Backup Software, which is software to run the backup process; Client Backup, namely the computer that contains the data to be backed up; Server Backup, which is a server that is used to manage backup processes such as setting backup schedules, and so on. 

Also, Media Backup is backup media such as tapes, magnetic discs, optical discs, and others; and Backup Machine, which is a machine for backing up data. This machine is connected to the backup server and controlled by the backup machine and the backup software. This backup engine determines the type of backup media to be used.

Currently, There Are Three Types Of Strategies Or Schemes When Doing Backups

  1. Full Backup

All data is backed up at any given time. This is the simplest backup strategy because it copies all the files from a system onto tape or other backup media. In other words, a full backup is a complete copy of the files belonging to a computer system or a disk, which may also include files related to the operating system in addition to the files belonging to the user.

  1. Incremental Backup

Only data changes are backed up at any given time. This is the most frequently chosen backup strategy. In this strategy, the system only copies files that have changed since the previous backup. This incremental backup is good for use when the full backup scheme is too heavy because the files are too many and also only a small part of the data changes every day. In this case, backing up only small files will be faster than having to do a full backup.

  • Differential Backup

This means, every time there is a data change, it is backed up continuously for some time. For example, data backup starts on Monday, and data changes on Monday will be backed up. Tuesday’s backup will continue to back up Tuesday’s data changes. So Tuesday’s backup is Monday’s backup plus Tuesday’s data backup and so on.

So, if the company is disciplined in backing up data, then there are several benefits to be had. They are:

  1. As a preventive measure against data lost files and corrupted data (returning to previous conditions), It makes it easy to access the files quickly. Availability of data quickly after a security incident such as hardware failure, application error, and so on. 
  2. When you have backed up data, the data can be accessed quickly. Moreover, there is cloud technology that allows you to back up data and can be accessed quickly using an internet connection.
  3. Protect the device from power loss. Without realizing it, the computers are vulnerable to various damages, such as disasters, and power outages that damage the performance of the computer hard drive. That way, you need to back up data regularly so you don’t have to worry about losing important data in it.
  4. Recover the failed operating system. In general, damage to the computer can occur because the operating system fails to process various programs that continue to grow every time and coupled with the allocation of memory space that is not quite right. So, backing up data is considered more efficient to protect your data from operating system failures.
  5. Evaluate (compare) the new and previous work for the implementation of the project.
  6. Facilitate the transfer of data to the destination that requires it. For example, if the head office experiences a natural disaster, the data can be transferred to the disaster recovery site. 
  7. Comply with government regulations that require data to be stored for 10 years.

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